But if a task entails pre-work, extra steps, or you need a quick ask from another teammate to complete it, subtasks help you break it into more manageable pieces and show ownership in the process. That's to make sure responsibilities are clear. Lots of customers ask why tasks can only have one assignee. Break up work into subtasks (if needed).Easily set task dependencies with Timeline. That also means you spend less time checking in on the task, or not realizing when it was ready. If you’re waiting on a teammate to finish their work, Asana can help you keep track of its status so you can start your portion at the right time. Make sure work starts at the right time with task dependencies.You can easily see each task’s duration, deadline, and dependencies to easily shift things around to avoid overlaps and conflicts. Map out project plans with Timeline for a Gantt-style view to help you plan and visualize each step in your project.Now that your project is built, Asana can help you create a project schedule and workflow so your team can move work from start to finish clearly and smoothly. Don't want to see completed tasks in your project list? Want to default to Calendar View every time you open a project? Use the project toolbar to filter, sort, and save. Sort, filter, and save your project view.You could create fields for status, priority, cost, and more. They track details for each task, while allowing you to filter and sort by them. Think of custom fields like spreadsheet columns. Capture more task details with custom fields. ![]() ![]() Then everybody knows what they're actually responsible for accomplishing, and when it needs to be done by. Make responsibilities clear by assigning tasks and giving them due dates.Examples of sections to create might be by deadline, work stage, timeframe, task type, and more. Once created, add structure to your project to keep it organized and easy to skim. They have recommendations about how to set up a project and move your tasks through the workflow. Our templates are based on some of the most tried-and-true workflows in Asana. You can switch between List, Board, Timeline, and Calendar View at any time. You can use them for just about anything, from deadline-driven iniatiatives (like a launch), ongoing processes (like managing an editorial calendar), or tracking information (like incoming design requests). Projects live within a team in Asana and store groups of related tasks. If you learn nothing else in Asana, understanding how to create and use a project will be a major improvement for your team to get away from outdated spreadsheets, confusing email threads, and long meetings to try and figure out the same information. Read more tips here if you want a more in-depth explanation of this framework. ![]() (But be wary if you have more than 5 subtasks or multiple layers of subtasks!) Create a subtask to break up a task into smaller pieces or divide the work (like a subtask to check blog SEO keywords or investigating bug frequency) and only need them in task view.Create a task if you're trying to capture a singular to-do for one person that can be achieved within a few minutes or work days (like writing a blog, or fixing a bug) that you also want to see across different views.Create a project for your large coordinated efforts with lots of steps and stakeholders and the need to see them across different views (like a campaign, launch/event, or an editorial calendar/pipeline). ![]() Here's a quick framework and visual to help you decide in a pinch: we know customers have questions about whether or not to create a project, task, or subtasks when adding work to Asana. To project, task, or subtask?īefore you build anything. Every team uses Asana for project management a little differently, but these tips will give you the best starting point to get the basics down, while giving you a glimpse of what you can do once you have a few projects under your belt.
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